SphinxConnect 2025 - Crew Interest Form

Overview

Thank you for your interest in joining the SphinxConnect 2025 Crew! We look forward to welcoming project-based team members to ensure the convening is a success. You are encouraged to read through the below information before continuing.

Deadline to Apply

The application will remain open until all positions are filled. However, for priority consideration, you are encouraged to apply by September 6th, 2024.

Communication Requirement

Please note that we require a response rate of within one business day. If you are unable to adhere to this requirement leading up to SphinxConnect, this position may not be suitable for you.

Lodging

The Sphinx Organization will provide Crew Members with single accommodations at the conference hotel. Please note that incidentals (room service, etc.) are not covered. However, Crew Members will be able to utilize the conference wifi for free.

Meals

All meals are provided, either boxed, catered, or with per diem allowances.

Honorarium

A modest honorarium is offered for each position. The precise amounts are listed in the position descriptions and are based on the responsibilities of the role.

Travel Stipend

If flying to Detroit, Sphinx offers round-trip, economy-class airfare to and from Detroit booked through Navan's self-service platform. Uber vouchers will also be provided to get to and from the convening hotel. If checking luggage, Sphinx will provide funds for 1 checked bag.

If driving, Sphinx offers hotel parking and mileage reimbursement (65.5 cents per mile up to 150 miles after the first 50 miles each way).

Crew Orientation

All crew members are required to attend an orientation session on Monday, January 6th, 2025 from 7:00 - 8:30 PM ET.

Schedule

Crew Members maintain a very busy schedule during the conference week. Please note that certain positions require early arrival in Detroit.

If you have any questions, please email Cheyenne King-Bails at Cheyenne@SphinxMusic.org.

Name*

First NameLast Name

Pronouns

Email*

example@example.com

Date

Date of Birth*

Date

Cell Phone Number*

Please enter a valid phone number.

Would you need to fly or drive to Detroit for the convening?*

I would need to fly!I would need to drive!

I am interested in supporting... (check all that apply)*

LEAD PRODUCTION MANAGER

Honorarium: $1,400.00

Role Description: The Lead Production Manager will oversee the main stage and supervise the 2 Production Managers assigned to the other two ballrooms. This includes overseeing soundchecks for both plenary events.

Additionally, they will work collaboratively with their Production Managers to develop and lead a training plan for all Production Liaisons.

Pre-Convening Work: The Lead Production Manager will participate in the following meetings:

A one-on-one orientation with the Conference Manager to discuss the specific duties of the position.
A Crew Leader orientation with all Crew Leads.
A full crew orientation on Monday, January 6th, 2025, from 7:00 pm - 8:30 pm ET.
Any meetings related to Opening and Closing plenaries.

Additionally, the Lead Production Manager will be copied on any correspondence related to their role.

Arrival in Detroit: Tuesday, January 21st, by 4:00 pm ET

Departure: Sunday, January 26th, after 12:00 pm ET

Are you interested in serving as a Lead Production Manager?*

YES: I really want to be the Lead Production Manager!!Sure: I would like to be the Lead Production Manager, but it isn't my first choice.No thank you: I'm not interested in this position.

PRODUCTION MANAGER

Honorarium: $1,200.00

Role Description: Production Managers oversee the technical components of each ballroom in partnership with hotel production staff and ensure each session starts/ends on-time. Each Production Manager is also responsible for supervising 2-3 production liaisons.

Pre-Convening Work: Production Managers will participate in the following meetings:

A one-on-one orientation with the Conference Manager to discuss the specific duties of the position.
A Crew Leader orientation with all Crew Leads.
A full crew orientation on Monday, January 6th, 2025, from 7:00 pm - 8:30 pm ET.

Additionally, Production Managers will be copied on any correspondence related to their positions.

Arrival in Detroit: Tuesday, January 21st, by 4:00 pm ET

Departure: Sunday, January 26th, after 12:00 pm ET

Are you interested in serving as a Production Manager?*

YES: I really want to be a Production Manager!!Sure: I would like to be a Production Manager, but it isn't my first choice.No thank you: I'm not interested in this position.

PRODUCTION LIAISON

Honorarium: $750.00

Role Description: Production Liaisons support the Production Managers in executing the technical components of each session. This includes placing mics on speakers, setting up/striking the stage, and other tasks as requested by the Production Managers.

Pre-Convening Work: Production Liaisons will participate in a full crew orientation on Monday, January 6th, 2025, from 7:00 pm - 8:30 pm ET.

Arrival in Detroit: Wednesday, January 22nd, by 4:00 pm ET

Departure: Sunday, January 26th, after 12:00 pm ET

Are you interested in serving as a Production Liaison?*

YES: I really want to be a Production Liaison!!Sure: I would like to be a Production Liaison, but it isn't my first choice.No thank you: I'm not interested in this position.

ENGAGEMENT MANAGER

Honorarium: $1,400.00

Role Description: The Engagement Manager will facilitate the Q&A portion of each session on the main stage. Additionally, they will supervise 2-3 Engagement Liaisons responsible for the Q&A portion of each session in the other ballrooms. They are also responsible for designing and leading a training session for the Engagement Liaisons.

Pre-Convening Work: The Engagement Manager will participate in the following meetings:

A one-on-one orientation with the Conference Manager to discuss the specific duties of the position.
A training on how to use the virtual platform.
A Crew Leader orientation with all Crew Leads.
A full crew orientation on Monday, January 6th, 2025, from 7:00 pm - 8:30 pm ET.

Additionally, the Engagement Manager will be copied on any correspondence related to their role.

Arrival in Detroit: Tuesday, January 21st, by 4:00 pm ET

Departure: Sunday, January 26th, after 12:00 pm ET

Are you interested in serving as an Engagement Manager?

YES: I really want to be the Engagement Manager!!Sure: I would like to be the Engagement Manager, but it isn't my first choice.No thank you: I'm not interested in this position.

ENGAGEMENT LIAISON

Honorarium: $750.00

Role Description: Engagement liaisons will facilitate the Q&A portion of each session, including selecting questions from the virtual platform. During each session, they are also expected to write questions to help get the Q&A started, if no attendees are ready to ask questions. Additionally, they will help with room setup as able and needed.

Pre-Convening Work: Engagement Liaisons will participate in a full crew orientation on Monday, January 6th, 2025, from 7:00 pm - 8:30 pm ET.

Arrival in Detroit: Wednesday, January 22nd, by 4:00 pm ET

Departure: Sunday, January 26th, after 12:00 pm ET

Are you interested in serving as an Engagement Liaison?*

YES: I really want to be an Engagement Liaison!!Sure: I would like to be an Engagement Liaison, but it isn't my first choice.No thank you: I'm not interested in this position.

FRONT-OF-HOUSE MANAGER

Honorarium: $1,200.00

Role Description: The Front-of-House Manager is responsible for all set and strike of all signage in public spaces and ensuring those spaces are welcoming, clean and organized, and safe. Additionally, they oversee 3-4 liaisons responsible for all Front-of-House tasks in each ballroom.

Pre-Convening Work: The Front-of-House Manager will participate in the following meetings:

A one-on-one orientation with the Conference Manager to discuss the specific duties of the position.
A Crew Leader orientation with all Crew Leads.
A full crew orientation on Monday, January 6th, 2025, from 7:00 pm - 8:30 pm ET.

Additionally, the Front-of-House Manager will be copied on any correspondence related to their role.

Arrival in Detroit: Tuesday, January 21st, by 4:00 pm ET

Departure: Sunday, January 26th, after 12:00 pm ET

Are you interested in serving as a Front-of-House Manager?*

YES: I really want to be a Front-of-House Manager!!Sure: I would like to be a Front-of-House Manager, but it isn't my first choice.No thank you: I'm not interested in this position.

FRONT-OF-HOUSE LIAISON

Honorarium: $750.00

Role Description: Front-of-House (FOH) Liaisons will be the point of contact for SphinxConnect attendees. They will facilitate registration, oversee FOH operations for the ballrooms, etc. This position would require very little pre-conference prep, including but not limited to inclusion on key group emails and knowledge of the conference schedule.

Pre-Convening Work: Front-of-House Liaisons will participate in a full crew orientation on Monday, January 6th, 2025, from 7:00 pm - 8:30 pm ET.

Arrival in Detroit: Wednesday, January 22nd, by 4:00 pm ET

Departure: Sunday, January 26th, after 12:00 pm ET

Are you interested in serving as a Front-of-House Liaison?*

YES: I really want to be a Front-of-House Liaison!!Sure: I would like to be a Front-of-House Liaison, but it isn't my first choice.No thank you: I'm not interested in this position.

EXPO HALL MANAGER

Honorarium: $1,400.00

Role Description: The Expo Hall Manager is the primary contact for all exhibitors during and before the convening, helping finalize registration information, guide setup, and support exhibitors throughout the convening. The Expo Hall Manager also supports Front-of-House needs as they are available.

Pre-Convening Work: The Expo Hall Manager will participate in the following meetings:

A one-on-one orientation with the Conference Manager to discuss the specific duties of the position.
A Crew Leader orientation with all Crew Leads.
A full crew orientation on Monday, January 6th, 2025, from 7:00 pm - 8:30 pm ET.

Additional Details: The Expo Hall Manager will be copied on any correspondence related to their role and will be responsible for monitoring the Expo Hall email and Google phone number leading up to the event.

Arrival in Detroit: Tuesday, January 21st, by 4:00 pm ET

Departure: Sunday, January 26th, after 12:00 pm ET

Are you interested in serving as the Expo Hall Manager?*

YES: I really want to be the Expo Hall Manager!!Sure: I would like to be the Expo Hall Manager, but it isn't my first choice.No thank you: I'm not interested in this position.

REGISTRATION MANAGER

Honorarium: $1,400.00

Role Description: The Registration Manager oversees all aspects of the registration process during the convening, both virtual and in-person, and including the organization and distribution of all conference "swag."

Pre-Convening Work: The Registration Manager will participate in the following meetings:

A one-on-one orientation with the Conference Manager to discuss the specific duties of the position.
A training on how to use the virtual platform.
A Crew Leader orientation with all Crew Leads.
A full crew orientation on Monday, January 6th, 2025, from 7:00 pm - 8:30 pm ET.

Additional Details: The Registration Manager will be copied on any correspondence related to their role and will be provided access to the SphinxConnect email address.

Arrival in Detroit: Tuesday, January 21st, by 12:00 pm ET

Departure: Sunday, January 26th, after 12:00 pm ET

Are you interested in serving as the Registration Manager?*

YES: I really want to be the Registration Manager!!Sure: I would like to be the Registration Manager, but it isn't my first choice.No thank you: I'm not interested in this position.

REGISTRATION LIAISON

Honorarium: $750.00

Role Description: The Registration Liaison supports the Registration Manager in all aspects of the registration process, including the organization and distribution of conference swag. The Registration Liaison will also help oversee the Information Table.

Pre-Convening Work: Registration Liaison will participate in a full crew orientation on Monday, January 6th, 2025, from 7:00 pm - 8:30 pm ET.

Additionally, the Registration Liaison will participate in a training session on how to use the virtual platform.

Arrival in Detroit: Wednesday, January 22nd, by 4:00 pm ET

Departure: Sunday, January 26th, after 12:00 pm ET

Are you interested in serving as the Registration Liaison?*

YES: I really want to be the Registration Liaison!!Sure: I would like to be the Registration Liaison, but it isn't my first choice.No thank you: I'm not interested in this position.

ARTIST SERVICES LIAISON

Honorarium: $750.00

Role Description: The Artist Services Liaison oversees hospitality for Afa Dworkin (President and Artistic Director), Aaron Dworkin (Founder), and plenary speakers. Duties include greeting them at the hotel, helping them check in to the hotel, and ensuring their needs are met throughout the conference. Additionally, they also provide hospitality support to other elements of the conference as needed, such as ensuring meals are set up for conference staff.

Pre-Convening Work: Artist Services Liaison will participate in a full crew orientation on Monday, January 6th, 2025, from 7:00 pm - 8:30 pm ET.

Additionally, the Artist Services Liaison will be copied on any correspondence related to their position.

Arrival in Detroit: Wednesday, January 22nd, by 12:00 pm ET

Departure: Sunday, January 26th, after 12:00 pm ET

Are you interested in serving as the Artist Services Liaison?*

YES: I really want to be the Artist Services Liaison!!Sure: I would like to be the Artist Services Liaison, but it isn't my first choice.No thank you: I'm not interested in this position.

Please attach your resume as a PDF here.*

OPTIONAL: Would you like to be considered for crew positions for other Sphinx programs?

Yes, please!No, thank you!

OPTIONAL: Is there a role or part of the conference you'd like to be involved in that isn't listed above? Tell us more!

OPTIONAL: Is there anything else you'd like us to know?

SphinxConnect Crew Interest Form

Your Information

SphinxConnect 2025 Position Descriptions